Entrepreneur Cooperative

Location: Remote
Employment Type: Full-Time
Schedule: Monday – Friday | 11:00 AM – 8:00 PM EST
Compensation: $1,500 – $1,700 USD/month

About the Role

We are seeking a highly detail-oriented and proactive Finance & Operations Manager to oversee financial operations, payroll coordination, vendor management, shipment auditing, and operational processing in a fast-paced logistics environment.

This role combines full-cycle finance responsibilities with operational coordination and requires someone who thrives in highly process-driven environments where accuracy, accountability, and organization are critical.

The ideal candidate has strong experience with QuickBooks Online, U.S. payroll operations, AP/AR management, vendor negotiations, shipment auditing, and operational workflows involving high shipment and order volumes.

This is a high-impact role that directly supports the financial accuracy, operational efficiency, and day-to-day execution of the business.

Key Responsibilities

Finance & Accounting Operations

• Review every shipment for quote and billing accuracy
• Identify and dispute incorrect or unauthorized carrier charges
• Prepare weekly shipment billing and invoice processing
• Perform full-cycle Accounts Payable (AP) and Accounts Receivable (AR) functions
• Create and send weekly invoices accurately and on time
• Manage QuickBooks Online, including reconciliations and transaction reviews
• Communicate regularly with external accountants and financial partners
• Support quarterly tax preparation and year-end 1099 processes

Payroll & Compliance Management

• Manage weekly payroll processes using Deel
• Coordinate payroll communications across multiple U.S. states
• Ensure payroll compliance, tax withholdings, and state-related requirements are properly managed
• Handle new employee registrations and onboarding coordination
• Coordinate background checks through Checkr
• Manage annual company licenses, registrations, and commercial insurance renewals

Operations & Logistics Support

• Process new orders using established operational procedures
• Generate and manage:
  • BOL numbers
  • PRO numbers
  • Carrier assignments
• Prepare shipping and logistics documentation as needed
• Support additional operational tasks requested by the Sr. Operations Manager

Vendor & Carrier Management

• Manage vendor relationships and carrier communications
• Negotiate and dispute billing discrepancies independently with U.S.-based vendors and carriers
• Monitor operational accuracy across shipments and logistics workflows
• Maintain organized operational and financial documentation

Reporting & Administrative Support

• Maintain operational spreadsheets, reports, and tracking systems
• Work extensively within:
  • Gmail
  • Google Docs
  • Google Sheets
• Follow and improve financial and operational SOPs
• Ensure all processes are documented clearly and accurately

Requirements

Experience & Technical Skills

• 5+ years of advanced QuickBooks Online experience, including:
  • Reconciliations
  • AP/AR management
  • Weekly invoicing
  • Financial tracking
• 5+ years of highly detail-oriented operations experience managing high shipment or product volumes
• Experience managing U.S. payroll across multiple states
• Strong understanding of payroll compliance, state registrations, and tax withholdings
• Experience managing company licenses, insurance renewals, and business compliance processes
• Extensive experience with:
  • Gmail
  • Google Docs
  • Google Sheets
• Strong operational documentation and SOP management skills

Communication & Problem Solving

• Excellent written and spoken English skills
• Comfortable negotiating directly with U.S.-based vendors and carriers
• Strong analytical and auditing abilities
• High level of discretion handling sensitive financial and employee information
• Strong organizational and multitasking skills
• Ability to work independently in fast-paced environments with frequent interruptions and shifting priorities

What We’re Looking For

• Highly accurate and process-oriented professional
• Strong ownership mentality and accountability
• Excellent attention to detail with numbers and operational workflows
• Proactive problem-solver who improves processes and identifies inefficiencies
• Comfortable balancing finance, logistics, and operations responsibilities simultaneously
• Team player who communicates clearly and professionally

Work Environment

• Fully remote work environment
• VPN access required for daily operations
• Frequent communication through RingCentral (phone, text, and video calls)
• Fast-paced environment with real-time operational demands
• Training provided through live video sessions with the current finance team and Sr. Operations Manager

What Success Looks Like

• Shipment billing is consistently accurate and disputes are resolved efficiently
• AP/AR and payroll operations run smoothly and on schedule
• Operational documentation and reporting remain organized and updated
• Vendor and carrier communications are handled professionally and proactively
• Financial reconciliations and invoicing are completed accurately with minimal errors
• Operational workflows remain efficient even in high-volume environments

Why Join Us?

• High-impact role with ownership across finance and operations
• Opportunity to work closely with leadership in a fast-growing operational environment
• Long-term growth potential and operational visibility
• Collaborative remote culture with structured systems and training
• Dynamic environment where strong contributors can make a significant impact

This is a remote/telecommute position.