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Executive Assistant

Location: Remote (LATAM preferred)
Schedule: Full-time, CST (Central Standard Time)
Reports to: CEO

About the Company

A fast-growing wellness company focused on delivering high-quality, science-backed solutions that support better health, performance, and overall well-being. As the organization continues to scale, we are seeking a driven and highly organized Executive Assistant to support the CEO and streamline day-to-day operations.

Role Overview

The Executive Assistant will serve as a key partner to the CEO, helping manage priorities, communication, and operational tasks to ensure efficiency across the business. This role is ideal for someone proactive, detail-oriented, and resourceful, who thrives in a remote environment with minimal supervision and takes full ownership of their responsibilities.

Key Responsibilities

• Attend meetings and translate discussions into clear, actionable notes and follow-ups.

• Manage and track inventories across multiple areas of the business.

• Oversee email communications, including drafting, sending, organizing, and following up on messages.

• Place orders and coordinate purchasing needs in a timely and organized manner.

• Build and maintain strong working relationships with vendors and suppliers.

• Provide day-to-day administrative support and assist with ad-hoc operational tasks.

• Maintain well-organized files, documentation, and records using Google Drive.

• Leverage AI tools to improve workflows, support research, scheduling, and task automation.

• Coordinate calendars, scheduling, and task management using Motion AI (or quickly learn the platform).

Required Skills & Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.

• Strong English communication skills, both written and verbal.

• Highly tech-savvy with the ability to quickly learn new tools and AI-based technologies.

• Exceptional organizational skills and strong attention to detail.

• Proactive, self-motivated, and comfortable working independently without micromanagement.

• Ability to thrive in a fast-paced, evolving environment.

• Proficiency with Google Workspace (Docs, Sheets, Drive).

• Experience with Motion AI or a strong willingness to learn.

Key Attributes

• Creative problem solver with a solutions-oriented mindset.

• Resourceful, action-driven, and comfortable taking initiative.

• Strong interpersonal and relationship-building skills.

• High level of ownership, accountability, and follow-through.

• Trustworthy, reliable, and committed to delivering high-quality work.