Executive Assistant to the Broker/Owner
Remote
Full Time
Experienced
★ PLEASE SUBMIT YOUR CV IN ENGLISH ★
Executive Assistant to the Broker/Owner
Location: Remote
Reports To: Broker/Owner
About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Broker/Owner. The ideal candidate will thrive in a fast-paced environment, handle complex scheduling and communication needs, and serve as a reliable right hand for managing brokerage operations, staff coordination, client relations, and agent recruitment.
This individual must be able to work independently, maintain confidentiality, and manage multiple priorities with accuracy and professionalism. Prior experience in real estate or a related industry is strongly preferred.
Key Responsibilities
Administrative & Operational Support
• Manage the Broker/Owner’s calendar, appointments, and deadlines.
• Coordinate internal and external meetings, including training sessions, recruiting interviews, and client presentations.
• Prepare and organize documents, presentations, contracts, and reports.
• Track and follow up on key business initiatives and ensure tasks are completed on schedule.
Agent & Staff Support
• Assist with onboarding and recruiting new agents.
• Maintain staff schedules, ensure smooth communication across the team, and track performance benchmarks.
• Support in planning, scheduling, and coordinating training sessions, meetings, and company events.
Client & Business Management
• Serve as a point of contact for clients, ensuring professional communication and timely follow-ups.
• Manage marketing and listing coordination tasks, including preparing property marketing materials, scheduling photoshoots, and tracking campaigns.
• Maintain CRM systems and databases, keeping information accurate and updated.
Marketing & Communications
• Support social media and marketing efforts, including scheduling content and assisting with campaigns.
• Coordinate email communications, newsletters, and event announcements.
• Assist in maintaining brand consistency across all company materials.
General Support
• Handle confidential information with discretion.
• Anticipate the needs of the Broker/Owner and proactively solve problems.
• Provide flexible support across operations to ensure company efficiency.
Qualifications
• Minimum 3–5 years of executive assistant or operations experience; real estate industry experiences a strong plus.
• Exceptional organizational and time-management skills, with the ability to juggle multiple priorities.
• Strong written and verbal communication skills (English B2 -C1)
• Proficiency with Microsoft Office Suite, Google Workspace, and CRM systems (experience with real estate platforms such as MLS, KVCore, or similar preferred).
• Detail-oriented, proactive, and able to work with minimal supervision.
• Professional demeanor, discretion, and a high level of confidentiality.
Compensation & Benefits
• Competitive salary commensurate with experience.
• Opportunity to grow within a dynamic real estate company.
• Flexible work environment with exposure to high-level brokerage operations.
Executive Assistant to the Broker/Owner
Location: Remote
Reports To: Broker/Owner
About the Role
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Broker/Owner. The ideal candidate will thrive in a fast-paced environment, handle complex scheduling and communication needs, and serve as a reliable right hand for managing brokerage operations, staff coordination, client relations, and agent recruitment.
This individual must be able to work independently, maintain confidentiality, and manage multiple priorities with accuracy and professionalism. Prior experience in real estate or a related industry is strongly preferred.
Key Responsibilities
Administrative & Operational Support
• Manage the Broker/Owner’s calendar, appointments, and deadlines.
• Coordinate internal and external meetings, including training sessions, recruiting interviews, and client presentations.
• Prepare and organize documents, presentations, contracts, and reports.
• Track and follow up on key business initiatives and ensure tasks are completed on schedule.
Agent & Staff Support
• Assist with onboarding and recruiting new agents.
• Maintain staff schedules, ensure smooth communication across the team, and track performance benchmarks.
• Support in planning, scheduling, and coordinating training sessions, meetings, and company events.
Client & Business Management
• Serve as a point of contact for clients, ensuring professional communication and timely follow-ups.
• Manage marketing and listing coordination tasks, including preparing property marketing materials, scheduling photoshoots, and tracking campaigns.
• Maintain CRM systems and databases, keeping information accurate and updated.
Marketing & Communications
• Support social media and marketing efforts, including scheduling content and assisting with campaigns.
• Coordinate email communications, newsletters, and event announcements.
• Assist in maintaining brand consistency across all company materials.
General Support
• Handle confidential information with discretion.
• Anticipate the needs of the Broker/Owner and proactively solve problems.
• Provide flexible support across operations to ensure company efficiency.
Qualifications
• Minimum 3–5 years of executive assistant or operations experience; real estate industry experiences a strong plus.
• Exceptional organizational and time-management skills, with the ability to juggle multiple priorities.
• Strong written and verbal communication skills (English B2 -C1)
• Proficiency with Microsoft Office Suite, Google Workspace, and CRM systems (experience with real estate platforms such as MLS, KVCore, or similar preferred).
• Detail-oriented, proactive, and able to work with minimal supervision.
• Professional demeanor, discretion, and a high level of confidentiality.
Compensation & Benefits
• Competitive salary commensurate with experience.
• Opportunity to grow within a dynamic real estate company.
• Flexible work environment with exposure to high-level brokerage operations.
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