Executive Assistant (Law Firm)
Remote
Full Time
Experienced
★ PLEASE SUBMIT YOUR CV IN ENGLISH ★
Executive Assistant
Location: Remote — Colombia
Employment Type: Full-Time
Industry: Legal Services
Compensation: $800 – $1,600 USD/month
Schedule: U.S. Eastern Time (EST)
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Owner of a growing U.S.-based Personal Injury law firm.
This role is responsible for helping leadership stay focused on high-value initiatives by managing day-to-day operations, coordinating projects, supporting legal operations, and ensuring priorities are executed efficiently. You will work closely with attorneys, department leaders, vendors, and administrative teams to keep the organization running smoothly.
The ideal candidate is resourceful, tech-savvy, and thrives in a fast-paced environment where priorities shift quickly. Success in this role requires exceptional organization, professionalism, discretion, and the ability to anticipate needs before they arise.
If you enjoy solving problems, improving processes, and supporting executive leadership, we'd love to hear from you.
- Work directly with the Owner of a growing U.S. Personal Injury law firm.
- Play a key role in improving operations and business performance.
- Gain exposure to legal operations, executive leadership, and strategic initiatives.
- Join a collaborative, high-performance team.
- Build a long-term career in a fully remote environment.
Executive & Administrative Support
- Manage the Owner's calendar, meetings, priorities, and daily workflow.
- Prepare agendas, meeting notes, reports, and follow-up action items.
- Organize digital files, project documentation, and shared resources.
- Support scheduling and coordination across multiple departments.
- Assist with tracking operational KPIs, case pipeline metrics, and departmental initiatives.
- Support audits of case files, intake processes, and internal compliance procedures.
- Coordinate communication between consulting clients, attorneys, and internal teams.
- Assist with vendor coordination and operational follow-up.
- Monitor operational projects, SOP updates, technology implementations, and training initiatives.
- Track deadlines and ensure assigned tasks are completed on time.
- Support the preparation of training materials, documentation, and internal resources.
- Identify opportunities to improve workflows and operational efficiency.
- Draft professional emails, internal communications, and executive correspondence.
- Coordinate communication between leadership, attorneys, paralegals, intake specialists, and administrative staff.
- Maintain confidentiality while handling sensitive legal and operational information.
- Foster effective collaboration across departments.
Required Qualifications
- Minimum 3+ years of experience supporting executives within a U.S. law firm or professional services environment.
- Experience in U.S. Personal Injury law is required; Georgia Personal Injury experience is a plus.
- Advanced English proficiency (C1 or higher) with excellent written and verbal communication skills.
- Outstanding organizational and time management abilities.
- Strong attention to detail and ability to manage multiple priorities.
- High level of professionalism, discretion, and emotional intelligence.
- Strong problem-solving skills with a proactive mindset.
- Comfortable working independently in a fully remote environment.
- Availability to work during U.S. Eastern Time (EST) business hours.
- Experience supporting law firm owners, executives, or legal operations leaders.
- Experience coordinating operational projects and process improvements.
- Familiarity with legal operations, case management, and performance reporting.
- Experience working in fast-paced, high-growth legal environments.
Success in this role will be measured by your ability to:
- Keep leadership organized, informed, and focused on strategic priorities.
- Ensure projects, meetings, and operational initiatives stay on schedule.
- Maintain accurate documentation and organized operational workflows.
- Improve communication and coordination across departments.
- Anticipate executive needs while reducing administrative burden.
- Contribute to the firm's operational excellence and long-term growth.
Why Join Us?
- Fully remote opportunity.
- Competitive monthly compensation in USD.
- Work directly with executive leadership.
- High-impact role with meaningful responsibility and autonomy.
- Collaborative and supportive legal team.
- Long-term career growth within a growing U.S. Personal Injury law firm.
Applications may not be considered if candidates:
- Do not have previous experience supporting executives in a U.S. law firm or professional services environment.
- Lack Personal Injury experience within any U.S. state.
- Do not meet the C1 English requirement.
- Are unavailable to work during U.S. Eastern Time (EST) business hours.
- Do not demonstrate exceptional organization, professionalism, and attention to detail.
This is a remote/telecommute position.
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